Data Retention

Super Admin
SA

Data Retention Management

Manage how long candidate personal data is stored in compliance with Decree 13/2023. (BR-012, NFR-018)

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Vietnam Decree 13/2023 Compliance
Candidate personal data must not be retained longer than necessary for recruitment purposes. Configure retention periods per plan tier below.

Default Retention Periods by Plan

Plan Default Retention Auto-Delete Configurable By Company Actions
Freemium
No (fixed)
Professional
Default:
Min allowed:
Max allowed:
Yes
Enterprise
Default:
Min allowed:
Max allowed:
Yes

Automated Deletion Jobs

Frequency: every Sunday at 02:00 UTC+7
✓
Last run: Sunday 10 Mar 2026 at 02:00
Records processed: 1,247
Records deleted: 23
Records skipped (active): 1,224
Duration: 4 minutes 32 seconds
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Next scheduled: Sunday 17 Mar 2026 at 02:00

Deletion Job History (last 5 runs)

Date Records Processed Deleted Duration Status
10 Mar 2026 1,247 23 4m 32s
✓
Completed
3 Mar 2026 1,198 18 4m 10s
✓
Completed
24 Feb 2026 1,156 31 4m 45s
✓
Completed
17 Feb 2026 1,089 12 3m 58s
✓
Completed
10 Feb 2026 1,043 8 3m 22s
✓
Completed
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Audit logs are exempt from automated deletion and are retained permanently. (BR-012)

Data subject to deletion:
  • Candidate profiles and resumes
  • Application data and cover letters
  • Document archive files
  • Pipeline stage history (after retention period)

Manual Data Deletion Request

For individual candidate deletion requests under Decree 13/2023 right to erasure.

Nguyễn Văn An
Email: an.nguyen@email.com
User ID: CND-2024-0342
Last active: 15 Jan 2026
Retention period: 12 months